Email marketing is hard

I’ve watched a couple discussions around the email and anti-spam community recently with a bit of awe. It seems many email marketers are admitting they are powerless to actually implement all the good advice they give to others.
They are admitting they can’t persuade, cajole, influence or pressure their companies to actually follow best practices. Some of the comments public and private comments I’ve heard from various industry leaders:

  • “But my boss tells me we can’t stop what we’re doing, even though we’re getting less than 80% inbox delivery.”
  • “In my heart, I believe that most email marketers have good intentions. They are not out to spam you. They don’t want to send you email that you don’t want, that you’ll delete, or that your (gasp) mark as spam. They want to do the right thing. The challenge is that their [sic] is constant pressure to squeeze more juice out of email marketing. “
  • “My company can’t stop customers from sending to purchased lists, but want a list of really bad vendors so we can ban lists purchased from them. What sellers should we ban?
  • “as an individual who has been doing email marketing for over 10 years now, I can tell you that there are internal pressures, IT resource constraints and just about anything you can imagine that can hinder a email marketer from doing what is right for the subscriber. Understand that as a professional, I strive everyday to become a better email marketer, but I sometimes fail. That in no way makes me stupid…it makes me human.”

I know that people want to squeeze every possible bit of revenue possible out of email. The problem is that, as the above people have admitted, squeezing every possible cent out of email means adopting practices that are disrespectful of the recipient. They are practices that cause most recipients to label mail as spam. That mail is indistinguishable from spam. Delivery is poor and contributes to the general noise in all our mailboxes.
Email marketers need to stand up and stop adopting practices used by spammers. Your recipients don’t care that it might be hard or expensive to not send them mail they didn’t ask for and don’t expect. Your recipients don’t care that you have pressure from your boss to meet quotas this month. Your recipients really only care about themselves and their mailboxes. Respect your recipients ahead of your bottom line.

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Rescuing reputation

One of the more challenging things I do is work with companies who have poor reputations that they’re trying to repair. These companies have been getting by with poor practices for a while, but finally the daily delivery falls below their pain threshold and they decide they need to fix things.
That’s when they call me in, usually asking me if I can go to the ISPs and tell the ISPs that they’re not spammers, they’re doing everything right and will the ISP please stop unfairly blocking them. Usually I will agree to talk to the ISPs, if fixing the underlying problems doesn’t improve their delivery on its own. But before we can talk to the ISPs, we have to try to fix things and at least have some visible changes in behavior to take to them. Once they have externally visible changes, then we can ask the ISPs for a little slack.
With these clients there isn’t just one thing they’ve done to create their bad reputation. Often nothing they’re doing is really evil, it’s just a combination of sorta-bad practices that makes their overall reputation really bad. The struggle is fixing the reputation requires more than one change and no single change is going to necessarily make an immediate improvement on their reputation.
This is a struggle for the customer, because they have to start thinking about email differently. Things have to be done differently from how they’ve always been done. This is a struggle for me because I can’t guarantee if they do this one thing that it will have improved delivery. I can’t guarantee that any one thing will fix their delivery, because ISPs measure and weight dozens of things as part of their delivery making decisions. But what I can guarantee is that if they make the small improvements I recommend then their overall reputation and delivery will improve.
What small improvement have you made today?

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Poor delivery is not always about spam

There are days I think we have trained people too well to believe every delivery problem is a misplaced spam block. We also have people trained to expect near 100% immediate delivery from send to inbox.
The problem is, email isn’t 100% reliable. It’s close. Very close. But sometimes mail just fails. It’s not because the ISPs hate you. It’s sometimes not even because the mail looks like spam.
Sometimes Mail Just Fails.
One of the challenges of working in email delivery is knowing enough to be able to separate out the random delivery failures from real delivery issues.

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Delivery emergencies

There is no such thing as a delivery emergency. They just do not happen.
Delivery is fluid, delivery is changing, delivery is complex.
But when delivery goes bad it is not an emergency. There is no need to call up an ISP person at home on a Saturday afternoon and ask them to remove the filters. (And, BTW, experience indicates if you do this that you may have future delivery issues at that ISP.)
I’m sure that people will provide me with examples of delivery emergencies. And, in some cases I might even concede that the receivers will be happy to receive email immediately when it was sent. However, email as a protocol was designed for store and forward. It was not designed to transmit messages instantaneously from sender to receiver. Sure, it works that way much of the time these days. On the whole the Internet is fairly reliable and major servers are connected 24/7 (which wasn’t always the case).
Among many people, particularly recipients and ISP employees, there isn’t the expectation that bulk email is instantaneous. This leads to the belief that delivery problems are not an emergency. Everyone faces them, they get dealt with, life goes on. Demanding an escalation to deal with a “delivery emergency” may backfire and slow down how long it takes to get a response from an ISP.

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