Too much? Too little?

Mark Brownlow (who I haven’t linked to nearly enough lately) has insightful commentary on the frequency question.
I really don’t think marketers should be afraid of sending email frequently. There are people who appreciate a lot of email. But I do think marketers should be careful when sending frequently. Good delivery is all about your audience and what you have to offer them.
As Mark says:

If every email you send me makes me $1000, you can send as many as you like. If they’re a waste of my time, then once a month is too many.

The companies with the best delivery bring the best value to their recipients. Sure, there’s the occasional issue where mail goes into bulk or is rejected. But when recipients don’t get the mail they want, the ISPs hear about it. And that costs the ISPs money, so they fix it.
Send mail your recipients want, truly want, and you’ll rarely have delivery problems.

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The frequency conundrum

What is the perfect frequency to send mail? Is it daily, weekly, monthly, hourly, minutely (is that even a word?) or randomly? Any number of experts will give you a definitive answer to this question, but I don’t believe there is a single answer.
The frequency recipients will respond to depends on the type of mail, the recipient expectations, the sender and a host of other factors.
For one example look at the mail sent by social networks. Many people, myself included, will accept dozens of emails a day telling me someone wrote on my Facebook wall or retweeted something I said or wants to link to my network on LinkedIn. Another example is when I’m traveling or waiting to pick up someone who is, I am thrilled to receive multiple updates an hour from the airline.
This willingness to receive frequent commercial or bulk emails doesn’t necessarily translate to marketing emails. When Sur la Table started sending double digit amounts of email a week, I down-subscribed, and had they not let me pick an acceptable-to-me frequency I would have unsubscribed completely.
A lot of marketing experts insist that mailers don’t send frequently enough. That increasing frequency increases ROI. What a lot of people miss are all the caveats in the fine print. In their minds, increasing frequency goes hand in hand with increased segmentation, targeting and recipient specific emails.
The idea isn’t simply to mail the entire list more frequently but to mail those who are more open to increased frequency. This is an idea I wholeheartedly support.

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Expectations

One of the themes I harp on with clients is setting recipient expectations. Senders that give recipients the information they need to make an informed subscription decision have much higher inbox and response rates than senders that try to mislead their recipients.
Despite the evidence that correctly setting expectations results in better delivery and higher ROI on lists some senders go out of their way to hide terms from recipients. I’ve heard many of those types of comments over the years.

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Setting expectations at the point of sale

In my consulting, I emphasize that senders must set recipient expectations correctly. Receiver sites spend a lot of time listening to their users and design filters to let wanted and expected mail through. Senders that treat recipients as partners in their success usually have much better email delivery than those senders that treat recipients as targets or marks.
Over the years I’ve heard just about every excuse as to why a particular client can’t set expectations well. One of the most common is that no one does it. My experience this weekend at a PetSmart indicates otherwise.
As I was checking out I showed my loyalty card to the cashier. He ran it through the machine and then started talking about the program.
Cashier: Did you give us your email address when you signed up for the program?
Me: I’m not sure, probably not. I get a lot of email already.
Cashier: Well, if you do give us an email address associated with the card every purchase will trigger coupons sent to your email address. These aren’t random, they’re based on your purchase. So if you purchase cat stuff we won’t send you coupons for horse supplies.
I have to admit, I was impressed. PetSmart has email address processes that I recommend to clients on a regular basis. No, they’re not a client so I can’t directly take credit. But whoever runs their email program knows recipients are an important part of email delivery. They’re investing time and training into making sure their floor staff communicate what the email address will be used for, what the emails will offer and how often they’ll arrive.
It’s certainly possible PetSmart has the occasional email delivery problem despite this, but I expect they’re as close to 100% inbox delivery as anyone else out there.

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