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ISPs speak at M3AAWG

Last week at M3AAWG representatives from AOL, Yahoo, Gmail and Outlook spoke about their anti-spam technologies and what the organizations were looking for in email.
This session was question and answers, with the moderator asking the majority of the questions. These answers are paraphrased from my notes or the MAAWG twitter stream from the session.
What are your biggest frustrations?
AOL: When senders complain they can’t get mail in and we go look at their stats and complaints are high. Users just don’t love that mail. If complaints are high look at what you may have done differently, content does have an effect on complaints.
Outlook: When we tightened down filters 8 years ago we had to do it. Half of the mail in our users inbox was spam and we were losing a steady number of customers. The filter changes disrupted a lot of senders and caused a lot of pain. But these days only 0.5% of mail in the inbox is spam. Things happen so fast, though, that the stress can frustrate the team.
Gmail: Good senders do email badly sometimes and their mail gets bulked. Senders have to get the basic email hygiene practices right. Love your users and they’ll love you back.
What’s your philosophy and approach towards mail?
AOL: There is a balance that needs to be struck between good and bad mail. The postmaster team reminds the blocking team that not all mail is bad or malicious. They are the sender advocates inside AOL. But the blocking team deals with so much bad mail, they sometimes forget that some mail is good.
Yahoo: User experience. The user always comes first. We strive to protect them from malicious mail and provide them with the emails they want to see. Everything else is secondary.
Gmail: The faster we stop spam the less spam that gets sent overall. We have highly adaptive filters that can react extremely quickly to spam. This frustrates the spammers and they will give up.
Outlook: The core customer is the mailbox user and they are a priority. We think we have most of the hardcore spam under control, and now we’re focused on personalizing the inbox for each user. Everyone online should hold partners accountable and they should expect to be held accountable in turn. This isn’t just a sender / ESP thing, ISPs block each other if there are spam problems.
What are some of your most outrageous requests?
We’ve been threatened with lawsuits because senders just don’t want to do the work to fix things. Some senders try to extort us. Other senders go to the advertising execs and get the execs to yell at the filtering team.
Coming to MAAWG and getting cornered to talk about a particular sender problem. Some senders have even offered money just to get mail to the spam folder.
Senders who escalate through the wrong channels. We spent all this money and time creating channels where you can contact us, and then senders don’t use them.
Confusing business interests with product interests. These are separate things and we can’t change the product to match your business interest.
What are your recommendations for changing behaviors?
Outlook: We provide lots of tools to let you see what your recipients are doing. USE THE TOOLS. Pay attention to your recipient interaction with mail. Re-opt-in recipients periodically. Think about that mail that is never opened. Monitor how people interact with your mail. When you have a problem, use our webpages and our forms. Standard delivery problems have a play book. We’re going to follow that playbook and if you try to get personal attention it’s going to slow things down. If there’s a process problem, we are reachable and can handle them personally. But use the postmaster page for most things.
Gmail: Get your hygiene right. If you get your hygiene right, deliverability just works. If you’re seeing blocking, that’s because users are marking your mail as spam. Pay attention to what the major receivers publish on their postmaster pages. Don’t just follow the letter of the law, follow the spirit as well. Our responsibility, as an ISP, is to detect spam and not spam. Good mailers make that harder on us because they do thinks that look like spammers. This doesn’t get spammer mail in more, it gets legitimate mail in less. Use a real opt-in system, don’t just rely on an implied opt-in because someone made a purchase or something.
Yahoo: ESPs are pretty good about screening their customers, so pay attention to what your ESPs are saying. Send mail people want. Verify that the email addresses given to you actually belong to people who want your mail. Have better sender practices.
What do you think about seed accounts?
The panel wasn’t very happy about the use of seed accounts. Seeds are not that useful any longer, as the ISPs move to more and more personalized delivery. Too much time and too many cycles are used debugging seed accounts. The dynamic delivery works all ways.
When things go wrong what should we do?
AOL: Open a ticket. We know we’ve been lax recently, but have worked out of our backlog and are caught up to date. Using the ticketing system also justifies us getting more headcount and makes everyone’s experience better. Also, don’t continue what you’re doing. Pausing sending while you’re troubleshooting the issue. We won’t adjust a rep for you, but we may be able to help you.
Gmail: Do not jump the gun and open a ticket on the first mail to the spam folder. Our filters are so dynamic, they update every few minutes in some cases. Be sure there is a problem. If you are sure you’re following the spirit and letter of the sender guidelines you can submit a ticket. We don’t respond to tickets, but we work every single one. When you’re opening a ticket provide complete information and full headers, and use the headers from your own email address not headers from a seed account. Give us a clear and concise description of the problem. Also, use the gmail product forum, it is monitored by employees and it’s our preferred way of getting information to the anti-abuse team. Common issues lots of senders are having will get addressed faster.
Outlook: Dig in and do your own troubleshooting, don’t rely on us to tell you what to fix. The support teams don’t have a lot of resources so use our public information. If you make our job harder, then it takes longer to get things done. But tell us what changes you’ve made. If you’ve fixed something, and tell us, our process is different than if you’re just asking for a delisting or asking for information. When you’ve fixed things we will respond faster.
How fast should users expect filters to respond after making changes?
Filters update continually so they should start seeing delivery changes almost immediately. What we find is people tell us they’ve made changes, but they haven’t made enough or made the right ones. If the filters don’t update, then you’ve not fixed the problem.

Still catching up

I had planned to get some more information out from M3AAWG sessions last week, including the Gmail session and the ISP session. But, I am still catching up with other work.
I will say this, though, implementing a preference center will not solve delivery problems when you are sending from an IP with no reverseDNS.
Tomorrow. Tomorrow I will have content. (Stop laughing. Really. Just stop)

FB email, put a fork in it

Today Facebook quietly put a bullet in the heart of it’s email program. Instead of running mailboxes, mail to Facebook addresses now simply forwarded to the users primary email address. Color me unsurprised.

Gmail pilots new FBL

Yes, it’s true. Gmail announced last Thursday at M3AAWG that they were piloting a new Feedback loop.
The Gmail FBL is currently for ESPs only. The announcement during MAAWG was that only MAAWG ESP members were eligible. They are requiring a DKIM signature for the FBL, but ESPs using individual customer d= values can get a FBL based on IPs. They are also not providing ANY information that reveals the complainer. Gmail’s intention is only to give ESPs feedback so that ESPs can prevent abuse. They are not giving feedback so complainers can be removed.
The email has a .csv attachment that has 3 columns: date, identifier and complaint rate.
The identifier is an ESP provided customer identifier. One of the ESPs I talked to said they were adding an X-header into their emails.
I’ve heard from beta testers that there is a minimum of 100 complaints before you’ll get any report.
Reports are sent daily if there is sufficient traffic to trigger them.
If you’re a MAAWG member, check the senders list for the signup URL.

Massive new phishing run

It seems while the experts are meeting to figure out how to stop spam, the spammers are exploiting new ways to spam. This morning my mailbox had over 100 messages with either the subject “market report” or “eviction notice.” What headers I checked showed this was from a botnet, sent to dozens of addresses at my domains.

So much to write about

This was a great MAAWG conference and there are a couple sessions I can write about. There were multiple sessions where representatives from various blocking groups and ISPs talked about what they block on. I have extensive notes and will be writing things up in the next few days.
The awesome folks at Mailchimp brought t-shirts for us.

Lavabit and darkmail

The M3AAWG keynote address today was a talk from Ladar Levinson about the shut down of Lavabit mail service after receiving demands from the NSA to hand over their SSL keys.
@maawg tweeted different quotes from the session. There is a conflict between privacy and security, and these are questions we need to resolve.
Ladar talked about his potential new service called darkmail, which pushes encryption back to the user level. I think there is relevance to this, as many online services are used for political and other organizing. As someone said to me last night, some of the people using our service could be killed if we don’t protect their privacy. He wasn’t speaking of the US residents, but people in places like Ukraine or Arab countries or other places undergoing violent revolutions.
Privacy is important, how we treat privacy is important. Handing over SSL keys to governments strikes me as a big problem.

Brian Krebs wins the Mary Litynski award

A little late, but I’ve been in sessions most of today. M3AAWG announced this morning that Brian Krebs won the 2014 Mary Litynski award. This award is given to people who work tirelessly to make the internet a better place.
I first had the pleasure of listening to Brian give the keynote address at a MAAWG conference many years ago. His ability to infiltrate some major spam operations and online forums for criminals is amazing. He’s also had retaliation attempts, including being SWATed and having heroin delivered to his house.
If you get a chance to hear Brian speak, I strongly encourage you to do so. His knowledge is outstanding and his speaking style is entertaining. I’ve learned a lot from Brian over the years and I’m pleased he won this award and that M3AAWG recognized his contribution to stopping abuse online.
M3AAWG press release

Using confirmation to get good email addresses

For 25 hours the group De La Soul is releasing their entire catalog for free online. What none of the articles are mentioning is that they’re using this to build their database of email addresses in a way that’s going to result in a clean database of high value email addresses.
How are they doing that? By making sure the addresses belong to their fans before they actually give fans access to the catalog. Yes, they are using confirmation as part of their signup process.
If you go to their website: wearedelasoul.com you’re asked for an email address so they can send the downloads to you.

The fine print is the interesting bit:

M3AAWG conference next week

Next week is M3AAWG 30 in San Francisco. We’ll be there and are very excited to see the familiar faces and meet new people.
I recently had someone ask me what would I recommend to someone going to their first M3AAWG conference. My recommendation to anyone in the sender or marketer space is to go to some of the talks that are not about email delivery. Go to the sessions that talk about malware or SMS or anything other than just email delivery. For anyone in the ISP space go to a session focused on mobile or email sending. Use this time to learn about something totally different than what you do every day.
Another question I get frequently from senders is if the people from the ISPs are open to sitting down and talking with senders about the senders’ email problems. Generally, the answer is no. Most of the time, the ISP has no knowledge of who you are and what mail you’re sending, so all they can say is “send me an email with the IPs and I’ll take a look at it.” That’s it.
We’ll be in the city starting Monday afternoon, and I always enjoy meeting readers. Stop by and introduce yourself.